Administrative Personal Assistant
Confidential - Dallas, TX Confidential - Dallas, TX Dallas-Fort Worth, TX Dallas-Fort Worth, TX Part-time Part-time $24 - $26 an hour $24 - $26 an hour We are looking for a responsible administrative assistant to support C-suite executives and their families.
This position is part-time and remote, although a candidate in the Dallas-Forth Worth area would be ideal for times when on-site meeting is necessary.
This position will work in tandem with a team of administrative assistants.
Duties for this role include but are not limited to:
Provide administrative and personal support to C-suite executives and their families.
Maintain professional communication with contacts for various boards of which executives currently serve.
Manage multiple, complex, and often-changing schedules using Microsoft Outlook; prioritize and proactively provide recommendations based on the individual preferences of the executives.
Assist with technical help for executive's Apple iPhones and both MAC & PC devices.
Coordinate doctor's appointments, ensure yearly physicals and other appointments are maintained.
Keep prescriptions current and refilled on schedule.
Arrange domestic and international travel, create detailed itineraries, obtain visa/passport documentation, monitor flight related issues during travel and proactively seek alternate routes.
Ensure passport, drivers license, Global Entry membership and other personal identity documents are renewed in a timely manner and kept up to date.
Assist with the management of the executive's properties, including scheduling regular maintenance appointments, coordinating repairs as necessary and monitoring expiring contracts for home utilities, vehicle registrations, etc.
Work closely with finance team to provide invoices for prompt payment, receipts for household records and verification of accurate credit card charges.
Key Requirements:
High school diploma or equivalent, some college preferred Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint, Teams) Familiarity with Apple products Experience supporting VP-level or above executives; and/or 3-5
years' experience as an administrative assistant Impeccable history of working with highly confidential information Strong organizational skills with a focus on efficiency, accuracy, and attention to detail Self-starter, comfortable with both taking guidance and working independently Ability to manage multiple and changing priorities at once without losing track of details Ability to communicate accurately and clearly both orally and in writing Strong collaborative skills Professionalism, good judgment Job Type:
Part-time Pay:
$24.
00 - $26.
00 per hour Expected hours:
30 - 35 per week
Benefits:
Flexible schedule Schedule:
Day shift Monday to Friday
Experience:
Microsoft Excel:
2 years (Required) Microsoft Word:
2 years (Required) Location:
Dallas-Fort Worth, TX (Required) Work Location:
Remote.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is part-time and remote, although a candidate in the Dallas-Forth Worth area would be ideal for times when on-site meeting is necessary.
This position will work in tandem with a team of administrative assistants.
Duties for this role include but are not limited to:
Provide administrative and personal support to C-suite executives and their families.
Maintain professional communication with contacts for various boards of which executives currently serve.
Manage multiple, complex, and often-changing schedules using Microsoft Outlook; prioritize and proactively provide recommendations based on the individual preferences of the executives.
Assist with technical help for executive's Apple iPhones and both MAC & PC devices.
Coordinate doctor's appointments, ensure yearly physicals and other appointments are maintained.
Keep prescriptions current and refilled on schedule.
Arrange domestic and international travel, create detailed itineraries, obtain visa/passport documentation, monitor flight related issues during travel and proactively seek alternate routes.
Ensure passport, drivers license, Global Entry membership and other personal identity documents are renewed in a timely manner and kept up to date.
Assist with the management of the executive's properties, including scheduling regular maintenance appointments, coordinating repairs as necessary and monitoring expiring contracts for home utilities, vehicle registrations, etc.
Work closely with finance team to provide invoices for prompt payment, receipts for household records and verification of accurate credit card charges.
Key Requirements:
High school diploma or equivalent, some college preferred Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint, Teams) Familiarity with Apple products Experience supporting VP-level or above executives; and/or 3-5
years' experience as an administrative assistant Impeccable history of working with highly confidential information Strong organizational skills with a focus on efficiency, accuracy, and attention to detail Self-starter, comfortable with both taking guidance and working independently Ability to manage multiple and changing priorities at once without losing track of details Ability to communicate accurately and clearly both orally and in writing Strong collaborative skills Professionalism, good judgment Job Type:
Part-time Pay:
$24.
00 - $26.
00 per hour Expected hours:
30 - 35 per week
Benefits:
Flexible schedule Schedule:
Day shift Monday to Friday
Experience:
Microsoft Excel:
2 years (Required) Microsoft Word:
2 years (Required) Location:
Dallas-Fort Worth, TX (Required) Work Location:
Remote.
Estimated Salary: $20 to $28 per hour based on qualifications.
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